Authors Guidelines


CONTENT

  1. Conference policy

    1. Abstract submission
    2. Proceedings paper submission
    3. Publications in high-impact Journals after the Conference
  2. Publication policy

    1. Review and content control
    2. Templates and paper preparation
    3. Paper preparation to Publications in high-impact Journals
  3. Submission and interaction with our website

    1. Authorized services and your account
    2. Electronic submission routine
    3. Maintenance of your submission(s)

1. Conference policy

Once you register, you will be able to create a Submission with the unique ID using the Start Submission link. There are three flexible options to your convenience.

a. Abstract submission

The simplest submission option implies uploading the one full page abstract prepared using the special template (See appropriate folder in Templates_NAP_2019.zip). See the details of preparation and web submission below. Such an Abstract will be freely available online, and not will be published in any paper (hard) version. In other words, once accepted, the abstracts will be used in the Conference online program “as is”, e.g., they will be not edited, nor published, or copyrighted. Thus, only full-size Conference Proceedings manuscripts that are accepted for publication (after a peer-review process, see details below) will be indexed by Scopus and Web of Science. Deadline for abstracts submission is 6 of May, 2019.

b. Proceedings paper submission

This option implies uploading the manuscript of 3-5 pages volume. Note that the minimal volume is 3 FULL pages. The Organizing committee encourage gratefully the proceeding paper submission as the most desirable option. One should use the special IEEE template (Proceedings_Template_NAP_2019.zip in the common template archive) for the Proceedings manuscript preparation. See the other details below. The manuscript submitted will be peer-reviewed. Accepted Proceedings papers will be published in the IEEE Proceedings Service (IEEE Xplore Library). After publishing all of them will be indexed both by Scopus and Web of Science (Core Collection) services. None, only if your will participate in the Conference session and will deliver a talk (or present a poster), your Manuscript will be submitted to IEEE Proceedings Service. Any “correspondence participation” is unacceptable independently on the payment. Deadline for manuscripts submission is 6 of May 2019. One can submit a Proceeding paper instead of an Abstract up until the deadline.

c. Publications in high-impact Journals after the Conference

For the best visibility and promotion of our Conference we are looking for the renowned Journals, which will publish the extended paper after the Conference. This additional option is implied for most prominent Conference reports, which are not only presented, but also approved by Advisory Board. The negotiations with the Editorial Boards are conducted now. The submission of the extended papers will start tentatively in July. Nevertheless, once the details become known, please begin the extended paper preparation to have enough time to this. As a rule, extended paper in the defined Journal will be published instead of the Proceedings in IEEE Xplore Как. The routine features will be different from the described above and will be defined by the policy of the Journal. Please, be in touch, we will inform you ASAP about all the details.

2. Publication policy

The scientific integrity and good visibility of all submission always are in the first priority. Despite our team usually applied efforts to keep the high standards, all in all everything depends on our participants.

a. Review and content control

The uniqueness of the text will be checked for all submissions. Special attention will be paid to the results and conclusions We will reject the paper that have been published before as a whole or in main parts. To verify the scientific relevance of a submission the standard peer-review procedure is applied. Despite the high entrance threshold is not of our interest, correspondence to the claimed track, presence of the scientific result and good agreement with the rules of the scientific paper preparation, should be confirmed by a referee. Many self-citations will also draw our attention. The stated above is especially actual for the manuscript to be submitted to recognized Journal.

b. Templates and paper preparation

We are not total perfectionists but agree that high publishing standards implies a visual esthetic of papers or abstracts, which are distributed worldwide. It is authors responsibility first, but we are ready to share it. To your convenience we propose templates both for MS Word and LaTeX text processors. You can choose any of them in accordance with your preferences. One need to download the archive with templates pack and use the detailed instruction inside. Please, follow carefully by all instructions, especially respect to figures, tables, equations and list of references. We reserve the right to return for revision and not to consider your submission if the formatting does not comply with the requirements. Bear in mind, that the easiest way is to start writing inside the template file directly. If your draft is prepared in the other way, please, use the copy-past approach correctly: control the styles and formatting elements.

c. Paper preparation to Publications in high-impact Journals

Once the Organizing Committee will conclude an Agreement with the one of such Journal, we will post the necessary information. Be in touch!

3. Submission and interaction with our website

Our website is based on the OCS framework and keep our content orderly. All accepted submission from 2011 year are assessable via Archive & Proceedings menu item and “Search” tool in the right top corner. This year accepted reports are available via “Submitted” tool. This is possible because each submission has a unique ID, and all metadata are saved separately. That is why we ask you humbly to follow the routine procedure and be patient once you start the submission.

a. Authorized services and your account

Our site multiuser system, where different roles are possible. Thus, role of author can be chosen by yourself during the registration or further editing of your profile. All necessary actions can be performed using THE ONE user profile, so, please, maintain your personal data carefully and do not create two or more other accounts. One can use the recovering service if you have forgot your password. Nevertheless, right spelling of your e-mail is necessary. Once you logged in, you can make a new submission, edit of the existing ones and send a notification to us. Most of the action will be accompanied with an e-mail to you. Please, do not reply on it and use this information to contact us.

b. Electronic submission routine

Please, prepared firstly an abstract or proceeding paper in a full accordance with our templates (hyperlink). Then, after authorization (hyperlink), please complete all four steps of the submission procedure

Step 1: Start Please, check carefully Your track (i.e. section) and type of presentation (poster or oral). This information is very important for the conference program.

Step 2: Upload Submission On this step, please, upload your file.

Step 3: Enter Metadata The language of the metadata is ENGLISH. Please, carefully type all metadata to the special inputs in an absolute accordance with the uploaded file. All the authors should be input SEPARATELY using “Add Author” link. The full institutions addresses (affiliations), as well as a short abstract should be declared identically everywhere. Please, input all metadata as a PLAIN TEXT! Do not use simply copy-paste form you MS-Word file.

Step 4: Confirmation Don't forget to confirm all Your previous actions in this step. Otherwise the Conference secretary will not be possible to see your submission.

Please, be patient and complete all abovementioned actions thoroughly. It is very needful for properly reflection of your submission and let avoid misunderstandings. One can read FAQ or contact us in the case of any questions.

c. Maintenance of your submission(s)

Please, keep the principle “One report – one submission”. Once you complete a submission with unique ID, it holds in your Author Profile. All necessary changes and adjustments should be performed within this created submission with assigned ID. All your submission, which are completely accepted (or rejected), placed into “Archive” partition. All the others are contained in “Active” partition. By click on the submission title one can browse it. The metadata correction is available in “Summary” sub-menu, “Edit Metadata” hyperlink. The uploading of new manuscript versions and the tools of communications with Referees and Conference Secretaries is available in “Review” sub-menu, “Director Decision” subsection. All these tools will be actual in the phase of consideration of your submission. One can read FAQ or contact us in the case of any questions.

 

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