Authors Guidelines


CONTENT

  1. Conference policy

    1. Abstract submission
    2. Proceedings paper submission
    3. Extended papers publication
  2. Publication policy

    1. Review and content control
    2. Templates and paper preparation
    3. Extended papers publication
  3. Submission and interaction with our website

    1. Authorized services and your account
    2. Electronic submission process
    3. Editing of your submission(s)

1. Conference policy

Once you register, please follow the Start Submission link to create new Submission with unique ID. There are three options for submitting your contribution:

a. Abstract submission

The simplest submission option implies uploading one page abstract prepared using provided template (See appropriate folder in Templates_NAP_2019.zip). Deadline for abstracts submission is May 31, 2019 . The size of this document should not eceed 3Mb. If accepted for presentation, your abstract will be used “as is” in the online vestion of the conference program . It will not be copyrighted or indexed in any databases. Thus, only full-size Conference Proceedings manuscripts that are accepted for publication (after a peer-review process, see details below) will be indexed by Scopus and Web of Science.

b. Proceedings paper submission

We welcome submission of the 3 -5 pages long coneference manuscripts. The Organizing committee encourage gratefully the proceeding paper submission as the most desirable option. One should use the special IEEE template (Proceedings_Template_NAP_2019.zip in the common template archive) for the Proceedings manuscript preparation. See the other details below. The manuscript submitted will be peer-reviewed. If your sunnission is accepted, it will be proposed for inclusion into IEEE Xplore as well as other Abstracting and Indexing (A and I) databases. None, if the work not presented at the conference (“no-show”), it will be automatically removed from the Conference Proceedings and will not be submitted to IEEE. "Remote presentation” is not allowed, regardless of the registration fees payment. Deadline for manuscripts submission is May 31, 2019. A Maximum size of manuscripts is less than 5 Mb. One can submit a Proceeding paper instead of an Abstract up until the deadline.

c. Extended papers publication

The last option is still under development. This additional option to publish extended versions of the manuscripts as book chapters and regular journal papers will be proposed to the authors of the most original and interesting submissions. The selection and submission of the extended papers will tentatively start in July. These extended papers are not concidered to be the conference proceeding manuscripts and thus should differ substantially from the manuscripts submitted for concideration for IEEE Xplore Digital Library. Thus, the publication process will differ from the described above and will be defined by the policy of particular journal or book publisher. Please, stay in touch, we will provide more details once they become available.

2. Publication policy

The scientific content and technical quality of all submission are among our top priorities. We expect all our authors to invest enough time and efforts in order to prepare publishable papers that meet and exceed the high standards of IEEE.

a. Review and content control

The uniqueness of the text will be checked for all submissions. We will reject the papers that have been published before as a whole or in main parts. To verify the scientific relevance of a submission the standard peer-review process (two reviewers) will be used. The conference Organizers do not have to meet any “rejection rate” requirements, but we will recommend only high-quality manuscripts for further evaluation by IEEE Xplore team. When it will be possible, our Editor(s) and Reviewers will try to help improving the quality of the manuscript. The Reviwers will be asked to evaluiate the manuscripts using the following criteria:

  • Originality of the work. The paper should contain original (unpublished) data that enhances the existing body of knowledge in the given subject area.Review articles are acceptable for invited speakers only. 
  • Technical quality. Experiments, statistics, and other analyses should be performed to a high technical standard and described in sufficient details. 
  • Title, and Abstract should reflect the content of the manuscript. The conclusions should be supported by the data. 
  • The articles should be written in standard, understandable English. The manuscript with poor English will be rejected without review.  
  • Appropriate references to related prior published works must be included. Self-citation will be monitored and limited to less than 25%.

b. Templates and paper preparation

For your convenience we propose templates both for MS Word and LaTeX text processors. Please download the archive with templates and follow the provided instructionsb regarding the manuscript strcture, fonts size and requirements to figures, tables, equations and cited literature. We reserve the right to return for revision and not to consider your submission if the formatting does not comply with the requirements.

c. Extended papers publication

The authors of selected submissions will be contacted individually with further instructions and details regarding possible publication of the exteneded version of their work as books chapters and/or regular journal papers.

3. Submission and interaction with our website

Our website is based on the OCS framework and keep our content orderly. All accepted submission from 2011 year are assessable via Archive & Proceedings menu item and “Search” tool in the right top corner. This year accepted reports have unique IDs and are available via “Submitted” tool. This is why we ask you to follow the routine procedure and be patient once you start the submission.

a. Authorized services and your account

Our site is a multiuser system, where different roles are possible. Thus, role of author can be chosen by yourself during the registration or further editing of your profile. All necessary actions can be performed using ONE user profile. Thus, please, maintain your personal data carefully and do not create two or more accounts. One can use the recovering service if you have forgotten your password based on your email address. Once you logged in, you can make a new submission, edit of the existing ones or send message to us. Most of the questions can be handeled via Emails.

b. Electronic submission process

First, please prepared your abstract or proceeding paper in a full accordance with our templates. Then, after authorization, please complete all four steps of the submission procedure

Step 1: Please, check carefully your desired track (i.e. section) and type of preferred presentation (poster or oral). This information is very important for the conference program. We will take into account the type of presentation you desire, but can not guarantee it. In the field “Comments for Conference Director” please provide us with the names of at least three potential referees who does not work in the same institution and who has a record of publications in the field of the manuscript (PhD students are not eligible). Format is the following: Referee 1 (2, 3) Name, Title, Institution, Areas of expertise, E-mail (current and valid), Personal web-page (or RG, Google Scholar, Scopus, Researcher ID profile).

Step 2: Upload your file.

Step 3: Enter Metadata. The language of the metadata is ENGLISH. Please, carefully type all metadata to the special inputs in absolute agreement with the uploaded file. All the authors should be input SEPARATELY using “Add Author” link. The full institution addresses (affiliations), as well as a short abstract should be declared identically everywhere. Please, input all metadata as a PLAIN TEXT! Do not use simply copy-paste form you MS-Word file.

Step 4: Confirmation. Don't forget to confirm all your previous actions in this step. Otherwise the Conference secretary will not be able to see your submission.

To avoid any mistakes, Please do not rush, read instructions, and be patient by completing all above-mentioned steps thoroughly. Please refer to FAQ section or contact us in the case of any questions.

c. Editing of your submission

Please keep the “1-to-1” principle: “One report – One submission”. Once you complete your submission with unique ID, it will be stored in your Author Profile. All necessary changes and adjustments should be performed within this created submission with assigned ID. All submissions that are accepted (or rejected) will be placed into “Archive” sub-folder. All the others are contained in “Active” sub-folder. By click on the submission title one can browse it. The metadata correction is available in “Summary” sub-menu, via “Edit Metadata” hyperlink. The uploading of new manuscript versions and the tools of communications with Referees and Publication Editor(s) is available in “Review” sub-menu, “Director Decision” subsection. All these tools will be available in the phase of consideration of your submission. Please refer to our FAQ section or contact us in the case of any questions.

 

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